Team Officials Guide
COACHES, ASSISTANT COACHES & MANAGERS
At Coquitlam Metro-Ford SC, volunteers are the lifeblood of our organization. The club continues to set high standards both on and off the field, and that would not be possible without the people who give countless hours of their time to the club - particularly those that coach and manage our teams.
Coaching and managing a team is more often than not a rewarding and enjoyable experience, but it's certainly not an easy job. As a club, we have high expectations for how our teams operate and conduct themselves. This section of our website will serve as a resource and reference that will make that job a little easier.
Rule of Two
Safety of players and members is a guiding principle within our Club values. We strive to not only provide children with a safe place to play, but more importantly a feeling of safety when around team officials and members in general.
Along with other safety measures already in place, we have adopted The Rule of Two, which states that there should be a minimum of two screened and NCCP-trained or certified coaches with an athlete in all situations where the athlete is potentially vulnerable. Other than medical emergencies, coaches are to avoid all one-on-one interactions with individual players to keep both the player and coach safe.
The Coaching Association of Canada has developed the following standards for the Rule of Two:
Person of Authority includes but not limited to coaches, assistant coaches, managers, support personnel, chaperones, and Directors of the club or organization.
Canada Soccer expects that all organizations will work toward the Gold Standard – having two NCCP-trained or certified coaches always present with an athlete. If NCCP-trained or certified coaches are not available, screened volunteers (such as managers, support personnel, chaperones, and Directors of the club or organization) should be available instead. If screened volunteers are not available, parents of other athletes should be asked to temporarily substitute. If another adult is not available, there should always be more than one athlete with the coach (this is the lowest standard and is not recommended).
This policy should be considered before/during/after team practices & games, travel, and overnight stays. We understand that it is not always easy or convenient to follow this Rule, yet it is critical to ensure athlete and participant safety in sport.
As a Club, we respect and observe the procedures outlined in Canada Soccer’s Guide to Safety:
The following guidelines are strongly recommended during travel with athletes:
- A Person in Authority may not be alone in a car with an athlete unless the Person in Authority is the athlete’s parent or guardian
- A Person in Authority may not share a room or be alone in a hotel room with an athlete unless the Person in Authority is the athlete’s parent or guardian
- Room or bed checks during overnight stays must be done by two Persons in Authority
Locker Room / Changing Area / Meeting Room
The following guidelines are strongly recommended for locker rooms, changing areas, and meeting rooms:
- Interactions between a Person in Authority and an individual athlete should not occur in any room where there is a reasonable expectation of privacy such as the locker room, meeting room, washroom, or changing area. A second Person in Authority should be present for all necessary interactions in any such room
- If Persons in Authority are not present in the locker room or changing area, or if they are not permitted to be present, they should still be available outside the locker room or changing area and be able to enter the room or area if required
Training / Competition Environment
The following guidelines are strongly recommended for the training and competition environment (including before, during, and after practices and games):
- A Person in Authority should never be alone with an athlete prior to or following a game or practice, unless the Person in Authority is the athlete’s parent or guardian. If the athlete is the first athlete to arrive, the athlete’s parent should remain until another athlete or Person in Authority arrives. Similarly, if an athlete would potentially be alone with a Person in Authority following a game or practice, the Person in Authority should ask another Person in Authority (or a parent or guardian of another athlete) to stay until all the athletes have been picked up. If an adult is not available then another athlete should be present in order to avoid the Person in Authority being alone with a single athlete
- Persons in Authority giving instructions, demonstrating skills, or facilitating drills or lessons to an individual athlete should always be doing so within earshot and eyesight of another Person in Authority
A Person in Authority who is interacting with athletes should be of the same gender identity as the athletes. The following guidelines are strongly recommended:
- For teams consisting of athletes of just one gender identity, a Person in Authority of the same gender identity should be available to participate or attend every interaction
- For teams consisting of athletes of more than one gender identity (e.g., co-ed teams), a Person in Authority of each gender identity should be available to participate or attend every interaction
Further Recommendations in a Virtual Setting
- The Rule of Two should continue to apply to all minor athletes in the virtual environment during the COVID-19 pandemic (additionally, for those athletes under age 16, a parent or guardian should be present during the session where possible);
- We recommend applying the Rule of Two to non-minor athletes, as well, in the current circumstances;
- For every session, the Rule of Two would require two adult coaches be present, or one coach and one adult (parent, guardian, volunteer, club administrator) – one-on-one sessions should be prohibited;
- A clear statement of professional standards expected of the coach during calls should be communicated – (i.e., sessions are not social engagements, and should be focused on training/coaching);
- Parents/guardians should be fully informed beforehand about the activities undertaken during the sessions, as well as the process of the virtual session;
- Parents/guardians should be required to consent to virtual sessions prior to each session, if irregularly scheduled, or prior to the first session if there is a series of regularly scheduled sessions;
- Communication during each session should be in an open and observable environment (i.e., avoid bedrooms) in the athlete’s home (athlete’s parents’/guardians’ home), and the coach must initiate the session from an appropriate location (i.e., avoid bedrooms or “overly personal”/unprofessional settings);
- It is recommended to record sessions where that capacity exists;
- Prohibit one-on-one texting, emailing or online contact between coach and athlete – any texting, emailing or online contact should be limited to group text/email that includes at least two adults (two coaches or one coach and one adult (parent, guardian, volunteer, club administrator), and limited to coaching (non-social) matters, and parents of minor athletes should be provided the opportunity to receive these texts/emails;
- Social media contact by coach to athlete should be prohibited (including the sharing of memes, non-training video, etc.);
- Encourage parents/guardians to debrief with U-16 athletes about virtual training on a weekly basis.
In addition, care should also be taken to ensure that appropriate security settings have been set for virtual, videoconferencing arrangements, including password protected videoconference invitations.
Season Requirements - Team Officials
Prior to the start of every season, all team officials (coaches, assistant coaches, and managers) are responsible for ensuring that Club policies and procedures are followed by their team members. We strongly encourage coaches and managers to be familiar with all club policies and procedures which can be found in the Club Policy Guide.
Additionally, each team official is responsible for completing the following:
1. Volunteer on Power Up, add your photo to your profile, access your team roster (please read through the Power Up section for directions)
2. Provide a Criminal Record Check (must be updated every three years)
3. Complete the Respect in Sport Activity Leader training every five years
4. Complete online Concussion Education Program *only U11 + teams. Click here for program information
5. Head Coaches must be appropriately certified in the age group they are coaching (all information regarding certifications can be found here.)
Any questions can be directed to Member Services.
Power Up Requirements - Team Officials
Volunteer on Power Up (If you already have a Power Up account, skip to step 3):
Every coach, assistant coach, and manager must volunteer on Power Up every season.
1. You may access our site at https://cmfsc.powerupsports.com
2. Click the 'Sign Up' tab on the right side of the screen
3. Once your profile has been set up, log into your profile
4. On the main screen, click 'Volunteer Now!' on the left side of the screen
5. Click the green 'Apply Now' button
6. Fill in the information requested on the form and hit continue
7. Confirm with Member Services that you have completed this process
Upload a Photo
For U11+teams, team officials are required to have ID cards. Please upload your photo to your profile:
1. You may access our site at https://cmfsc.powerupsports.com
2. Log into your account
3. Click the 'Profile' tab on the left side of the screen
4. Click 'Edit My Profile'
5. Below the 'Player Photo' box, click 'Edit Photo'
6. Click 'Choose File'
7. Click 'Upload'
Access Your Team Roster
ONLY once you have completed the above steps, will you be able to access your team roster on Power Up.
1. Log into your Power Up account
2. Select your Role as: 'Team Official:HL' (brown tab at the top of the screen)
3. Select your Active Team. The Active Team will be green, while the inactive team will be blue. You will see both if you are a team official for multiple teams
4. Select the Roster tab to view your roster information
*If you do not have an active team, please ensure you read carefully through Volunteering on Power Up.*
On every team within Coquitlam Metro-Ford, team managers play an integral role in the administrative organization of the off-the-field logistics of running the team - allowing the coach to focus on coaching.
Though every team needs a team manager, the role can be quite varied in expectation and responsibility. The best initial course of action is to meet with the coach and/or assistant coach before the season starts to outline the role and how you will fit with the team.What should you expect?
- Prepare league paperwork as necessary like game roster, travel documents, player/team official ID cards
- Administration of the Club raffle tickets. You can read more about the Club Raffle here.
- Uniform/equipment pick-up and distribution
- Create snack schedules (half-time oranges, water, etc)
- Coordinate team events like holiday parties, bonding activities, year-end wrap-up.
- Collect and track team funds as your team may decide to collect additional team funds for extra equipment, tournaments, etc (all registration fees
are collected by the Club directly)
- TeamSnap set-up and maintenance. This includes loading the team roster, adding practices/games, and making changes as necessary
- Confirm game time and jersey colour with opponent on a weekly basis
Some of these items only pertain to specific age groups and teams so it is very important to discuss your role with the head coach to make sure everyone is on the same page.
Please also take the time to review the rest of the Team Officials Guide as the information will assist you in managing your responsibilities as required.
We thank you for volunteering your time!
- Prepare league paperwork as necessary like game roster, travel documents, player/team official ID cards
Examples of Communication Documents
As soon as your roster is confirmed, please make sure to reach out to your team to welcome them and provide them with any important information. It is important to set out team expectations early to get everyone on the same page. Below are examples of team emails:
Coach Certification & Development
As per BC Soccer rules, it is mandatory for all Head Coaches of any youth team to complete the appropriate Canadian Soccer Association/BC Soccer Association coaching course respective to the age group of the team(s) they are currently coaching. Please click here for more information.
The 2020-21 Coach Development Calendar will be posted in June. Please view our coach development page to see the full schedule.
Training Allocations & Field Training Plan
Please see the following page for information on training assignments as well as the assigned locations at each field. Click here to view.
- Parent/Player to Volunteer Parent Manager/Coach
- Parent Manager/Coach to Age Group Coordinator
- Age Group Coordinator to Initiation Academy Head Coach/Member Services
Under 8 to Under 12 Boys & Girls Communication Protocol
- Parent/Player to Manager/Coach
- Manager to Age Group Coordinator
- Age Group Coordinator to Club Staff
- Club Staff to Club Board, Leagues, District, BCSA, etc.
Under 13 to Under 18 Boys & Girls Communication Protocol
- Parent/Player to Manager/Coach
- Manager to Member Services
- Coach to Technical Staff
- Member Services/Technical Staff to Club Board, Leagues, District, BCSA, etc.
Under 13 to Under 18 BCSPL Boys & Girls Communication Protocol
- Parent/Player to Manager/Coach
- Manager/Coach to BCSPL Administrator (Nicky Land)/ BCSPL Technical Director (Dale Mitchell)
For a complete list of CMFSC Executive and Staff, including coordinators, operational staff, technical staff and the Board of Directors, please visit : CMFSC Club Contacts
CMFSC offers the complementary service of the TeamSnap program (https://www.teamsnap.com) to all CMFSC teams (excluding Initiation Academy teams). This mobile and web online team management software allows teams a simple but powerful tool to keep track of practice schedules, game schedules, attendance, player availability, team payments, send out group messages, post team photos, and more. Effectively, TeamSnap enables teams to communicate, coordinate, and collaborate more efficiently.
Though we provide this service, is it up to the coach/manager, to maintain usage and update as necessary (roster information, schedules). Service is provided throughout the Fall Season and to those teams participating in the Spring Season. At the end of the season, the information is archived and teams will be reset.
*PLEASE DO NOT SET UP A TEAM YOURSELF. MEMBER SERVICES WILL SET UP ALL TEAMS PRIOR TO THE START OF THE SEASON AND GRANT THE HEAD COACH OWNERSHIP ACCESS*
If you believe your team has not been set up, will not be using the service or if you have any questions regarding TeamSnap please contact Member Services.
Game Fields & Field Set-Up
U8 - U12 Turf Field Setups
To utilize our turf fields when the weather is poor, we will often move games scheduled on our grass fields to any available turf fields. Since the U8 - U12 program does not use the full field, the setup needs to be followed in a particular way to ensure safety of the players and correctness of the rules.
Notes to remember when using the turf fields:
* Some teams will be required to use portable nets. These portable nets MUST be secured by sandbags are not safe without them. If you cannot locate them, please call the City 604.506.4965. ONLY the portable nets can be moved to different fields. The regular nets must stay on the fields they are found on.
* We often schedule games back to back to maximize our turf fields, so please make sure your set-up and clean-up are as efficient as possible. If the team playing before you is set up the same way, have cones ready to trade with the finishing team so the field does not have to be re-setup
* Parents are absolutely NOT to be on the turf field. They must remain on the outside of the fenced areas for the entire duration of the game
* Make sure you notify your opponent ASAP if your field location/time is changed
Field Etiquette - Training
All teams are assigned training times by the club. Teams are expected to respect the allocations as provided both to themselves and the other teams.
- Do not enter the field prior to your scheduled start time
- Do not stay on the field after your scheduled end time
- Warm ups and cool downs should take place off the field
- End zone areas (and the warm up area at Town Center) are not free space
If there are any issues of this kind, we ask that the coaches/managers avoid confrontations at the field. If other field users (from our club or other organizations, even the general public) are not respecting the allocations and proper field etiquette, please notify appropriate club personal.
Field Etiquette - Games
- Do not go to the bench area until the game before you has ended.
- When warming up, please be respectful of the game before you. Avoid warming up directly behind the goal area, and please keep balls from going astray on to the field of play.
- Please clean up the bench areas when your game is over. Do not leave empty water bottles, discarded tape, and ice packs. All trash can be put in the provided receptacles.
- At the conclusion of your game, please vacate the bench areas to allow for the next team to setup.
Relocation form Grass to Turf
During winter weeks, we may relocate your game to turf. For teams U8 - U12, please click here for the guidelines when setting up your field at Town Centre and Charles Best.
Please also note the following:
- Disassembling Fields - Games have been scheduled back-to-back to maximize the number of teams that can play on a given day. If you are the Home team, as soon as your game ends, the equipment must be put away immediately. As well as your own team benches/equipment, this also includes moving the nets to the fences and removing any cones that have been setup as sidelines. This may involve notifying parents ahead of time to start this process as soon as the final whistle blows. The only time this is not done, is if the team playing after you approaches you to let you know their set-up is the same.
- Cone switching - If you are the next game to play and your field has already been set-up appropriately with cones, have a matched number set of cones ready to give the team that is about to finish their game, rather than having them clean up their cones, and you setting down new cones.
One blue lock key will be provided to each team. This key works for the field boxes that hold the equipment as well as the light switches for the practice fields. If your team does not have a key, please contact your coordinator.
Parents & Spectators
A reminder that all parents and spectators are to remain on the opposite sideline of where the player benches are setup, for the entire duration of the game.
The priority is for teams to wear the blue/black jerseys as much as possible. The white alternates will only be worn by the CMF team that is the home team and only if they are playing another CMF team or a team that has a jersey colour that clashes with our blue/black set. Coaches/Managers, should confirm jersey colour with the opposing team prior to game day, however, players should ALWAYS bring both jerseys to every game.
Home Team: CMF Lions
Away Team: CMF Bears
*Lions would wear WHITE as they are the home team and are required to change. Bears would wear Black/Blue.
Home Team: CMF Lions
Away Team: PCEFC Tigers
*Lions would wear BLACK/BLUE as they are the home team, unless the Tigers show up to the game wearing black - in this case, Lions would have to change into white uniforms.
Referee Development Programs:
Referees are a very important part of the club. Without referees we cannot play the game we all love. It is very important to develop, mentor and support our referees as we do the players and coaches. At CMFSC we take our referee program very seriously and have a zero-tolerance policy towards any kind of Referee abuse. We have an extensive Referee Mentorship and Development Program.
It is important that we ensure that we DO NOT question or provide feedback to any of the referees during the game or after the game. This is an important point to ensure that your parents also understand. Remember these referees may only be 12-14 years old.
Feedback on a referee's performance is to be provided by team officials through the referee evaluation form http://www.cmfsc.ca/referee-evaluation-form. Please use this form when you have a positive experience with a referee as well!
Referee Payment:If your referee does not show up to your game, or your game is cancelled, please notify:
The Club will pay referees directly via direct deposit for all league games. Teams do not provide payment to the referee or have a referee reimbursement form sign*.
U8 - U12 Minis (excluding U12 Select) - Andrea Brizuela - 604-729-0427
U12 Select & U13 - U18 Divisionals - Pete Dragan - 778-839-5108
*Referees for exhibition games - To be paid in cash directly by the team requesting the game (no Club reimbursement). Please click here for referee fee schedule. For full Exhibition Game process, please view the section in the Team Officials Guide.
Links to all league schedules can be found here.
Everyone should be familiar with the league rules:
*All U13 - U18 games will follow the new FIFA 2019-2020 rules. Click here for update rules.
Game Time Change Request Process
Creating game schedules is a balancing act with many considerations which include:
- Scheduling games back-to-back on the same field to reduce the need for setup and take down of equipment by the same team.
- Working around coaches with multiple teams so they can make it to as many of their teams' games as possible.
- Scheduling grouped games to streamline ref scheduling.
Changes create a domino effect of changes for other teams and ref scheduling and cannot be entertained within 48 hours of a scheduled game.
To minimize disruptions, here are some guidelines to follow:
- Any request for a time change in U8-U12 age groups with fixed schedules MUST be sent a minimum of 10 days prior to requested game change. Every effort will be made, but no request can be guaranteed. Change requests must be proposed to your opposing CMFSC team first. Only if they agree, are you able to make the request. For teams playing non-CMF teams, a request can be made without opponent approval, but this is NOT recommended since it may lead to a cancelled game by the opponent.
- For teams without fixed schedules (U12 SEL-U18), please email Lisa at least 10 days prior to the weekend in question with your preferred game time and every effort will be made to accommodate.
- Send request to Lisa Mather and cc your age group coordinator. (Please provide the reason when this is requested.)
Switching with another team:
It is also permitted to switch times with another game (ie you have a 10am game but would like to switch with someone else that is hosting a 12pm game), you must contact your opponent and both teams involved in that game to request the swap. If all 4 teams agree to the switch, then email Lisa (cc the other team coach/managers) to let her know so she can update the team info for the referees doing those games. These game swaps should be done well in advance for the fixed schedule games and as soon as possible after home games are posted for divisional games. Absolute deadline is 3 days prior to the game.
Because referees are assigned according to their skill level, and some games require 3 officials while other games require only one official, such switching can only be done between same age group teams within a league (ie. U15 Div 3 teams cannot switch with a U15 MSL team or a U14 team.) All teams involved in the change are then responsible for informing their players of the new game time. Lisa will adjust the game schedule and inform the referees.
Game Cancellation Process
Please be advised that if you arrive at your field and determine it to be unplayable, or you are unable to field a team, you must take the following steps as soon as possible to ensure all parties are notified immediately.
- Contact opponent to notify them of cancellation. Team contact information is available on the website here:
- Boys Minis - https://www.cmfsc.ca/minis-boys-u8-12
- Girls Minis - https://www.cmfsc.ca/minis-girls-u8-12
- Boys U13-U18 - https://www.cmfsc.ca/boys-team-contacts-u13-u18
- Girls U13-U18 - https://www.cmfsc.ca/girls-team-contacts-u13-u18
- Out of Club Contacts - Please look up applicable Club website or check league website
- For game day cancellations, contact your referee scheduler by TEXT MSG ONLY including your team name, age group & game details to confirm cancellation so that they can notify the referees ASAP:
- U8 - U12 Mini's - Andrea Brizuela - 604-729-0427
- U12 Selects & U13 - U18 Divisional's - Pete Dragan - 778-839-5108
- During times that we are experiencing inclement weather, please check the website here to ensure your field is open. If all fields are closed, an email will be sent out to all CMF teams via Power Up and referees will automatically be cancelled, but please ensure any out of club opponents are notified as early as possible.
Exhibition & Rescheduled Game Request Process
Exhibition Game Request Process
Teams may request exhibition games as they see fit, however, please keep the following in mind:
*Games should be requested a minimum of 10 days in advance of requested date
*Fields are first delegated to league/cup games
*Referees must be paid in cash directly by the team requesting the game (no Club reimbursement). Click here for referee payment schedule.
To request an exhibition game, send an email to the Field Scheduler - email@example.com and include the following information in your email:
* Team Name/Age/Level
* Date and time of game
* Preferred location
* Confirm if you need referees
Rescheduled Game Request Process
Teams may request to reschedule a cancelled game, however, please keep the following in mind:
*Games should be requested a minimum of 10 days in advance of requested date
*Fields are first delegated to league/cup games
*Teams should check with their own team and their opponent to make sure that they are available for the game
To reschedule a game, send an email to the Field Scheduler - firstname.lastname@example.org and include the following information in your email:
* Team Name/Age/Level
* Date and time of game (Try to schedule on a Friday night or Sunday, as Saturdays are very full on the schedule)
* Preferred location
* Date of original game and game ID number (if part of the BCCSL)
Team ID Cards and Game Day Roster (U11-U18)
All U11 - U18 teams will receive player ID cards and team official ID cards. BCSA ID cards will be created internally by CMFSC at the beginning of the season and distributed to coaches. All cards will have the level of play on the card: Metro, D-1, D-2, D-3, H. All cards must be turned in at the end of the season. Metro teams are required to be playing with their ID cards as of September 1. All other BCCSL divisions are required to have ID cards by October 1st. If a Metro team calls up a Div 1 player without a card before October 1st - you only need to write the player's name and BCSA number on the game day roster.
Teams that lose their ID cards will be charged a replacement fee of $50.
Game Day Roster
All BC Coastal Soccer League teams (U11 - U12 Select teams, and all U13 - U18 Metro - Division 3 teams), are required to print two copies of their game day roster for both HOME and AWAY games. Game Day Rosters can be accessed through StackSports seven days prior to the game day. There are two methods for printing off the Game Day Roster:
1. Member Account - All head coaches and managers have had member accounts created for them using their email addresses. Passwords are created by each individual. For the full set of directions, please click HERE.
2. Game Day Roster Quick Link - Anyone can use the head coach or manager's email with the password 990323 to print out the Game Day Roster. Email addresses must be all lower case letters. For the full set of directions, please click HERE.
GUEST PLAYERS - Guest players can be added to your game day roster as outlined in both above directions in StackSports (Member Account or Quick Link). If you are unable to add a player through StackSports, please write them manually on the Game Day Roster.
It is very important that each team has their Game Day Roster. This year the referee will be responsible for reporting game scores and needs specific information from the game day roster to input those scores.
Jersey Numbers - will need to be written manually on the Game Day Roster for now.
Assistant Coaches - will need to be written manually on the Game Day Roster until all team officials have been entered into StackSports. Assistant Coaches will not get Member Accounts, but once they are in the system and connected to the team, they will be able to access the Game Day Roster Quick Link with their email address.
Player Permits *Fluid Roster Process* U13-U18
GENERAL CMFSC PHILOSPHY
There will always come situations where a team may be short players for a game or tournament. This is a wonderful opportunity for players to experience a higher level of soccer. There are specific Club and League protocols that must be followed in every instance. If you are confused or have questions, please reach out to Member Services.
If you are looking to pick up a player for a league game, exhibition game, or tournament, please comply with the following call-up system:
- BCSPL invites from Metro
- Metro Invites from Div 1
- Div 1 invites from Div 2
- Div 2 invites from Div 3
- Div 3 invites from other Div 3
*Acceptions to the above recommendations are the following:
- If the team is 1A, they may call up from 1B (2A/2B).
- If the team directly below has a conflict, teams may call up from any lower division (Metro calling up from Div 2, etc).
- Teams may also call-up from a team that is a year younger but the same level.
- It is not recommended and highly discouraged for coaches to pick up players from higher level teams for exhibition games. In the event that a team is in a tournament and is placed at a higher level, or there is no other options for pick-ups, then the coaches can ask the level higher teams for a pick-up with the approval of the club technical staff.
If the lower level team cannot provide players due to game/training conflicts please contact CMF Technical Staff Andrea Maloney (Poole) - Head Coach, Girls (U11-U18 Girls) or Alfredo Valente - Technical Director (U13-U18 Boys). They will assist in recommending call-up players.
Player Invitation Process:
- Contact the Head Coach of the team.
- Coaches are NOT to contact players from other teams before talking to the head coach first, even if they are friends or if requests are time sensitive.
- Ask the Head Coach for recommendations, or let the Head Coach know which players you are interested in inviting.
- Arrange with the coach to either contact the families directly, or have the coach connect you with the families.
- Confirm with the Head Coach once you have confirmed players.
- Arrange pickup of Player ID card if necessary
**Note: first priority is for the players to meet the commitments of their own team. If there is a conflict, the priority goes to the player’s original team unless the Head Coach has approved for the player to miss their team game.
For in club Divisional teams, this practice of communication and inviting players should be followed all season and until the Evaluations (reassessment of teams).
At no time are we able to invite Out of Club players to join us for training or games unless this is cleared and approved by the Club technical staff. Club technical staff has to get approval from the other club if we are inviting out of club players.
BC COASTAL SOCCER LEAGUE - FLUID ROSTER POLICY
The BCCSL believes a policy that facilitates player movement between teams at the same club helps teams avoid forfeits or playing undermanned while helping players who narrowly missed being selected for a higher level stay within touching distance of that level by easily allowing them to be able to be called up to play at that level.
To that end, the policy for what was previously called Intra-Club Permits or Playing Up Policy will be changed to the BCCSL Fluid Roster Policy (FRP).
FLUID ROSTER POLICY
Any player with a valid BC Soccer ID card will be allowed to play for another team at the same Club under the following conditions:
- The League shall grant a registered player permission to play for a team within the Club at the same age or the age group one year older than theirs as long as the player is currently playing a lower calibre of play, if at the same age, or the same or lower calibre of play if they are a year younger. Movement of players in Div 3 shall be permitted between teams at the same level. The player must provide his or her BC ID card to the game officials to be eligible to play under FRP.
- Teams that do not have another team from their Club in a lower division within the same age or a younger team in the same or lower division may use the FRP to pull players from another team at their Club that plays in the same division as them.
- Players can only use the FRP for league games. League Championship games are considered league games but no teams will be allowed to use FRP for players from the same division they played in between the first round of re-tiering in October and the start of League Championship play. Players must be from a lower division or a younger age group at the same or lower division for League Championship games.
- Clubs must limit players to two games per weekend to safeguard against them playing too many games and being exposed to potential injury.
- Team game day roster, including FRP's cannot exceed the declared roster size registered with BC Soccer.
- No team shall be allowed to use players from U10 teams to play under the FRP.
- For U11 and U12 house teams, where the players are not provided with BC ID cards, the District can opt to use a paper-based FRP process that makes the details needed on the BC ID card clear. The paper would then be presented to game officials in lieu of an ID card.
CMFSC Team Contacts
Prior to your game each week, make sure to email the opposing team to confirm game time, location, and uniform colour. You will have to go onto other clubs' websites for team contact information but for internal matches, below are all of the CMFSC contacts:
Initiation Academy - October 3rd & 4th, 2020
Minis & Divisional - September 19th & 20th, 2020 (Due to the number of boys teams, some may be moved to Oct 4th)
Location - Town Centre above Cunnings Field, corner of the parking lot
- Every player receives a complimentary photo mate as part of their registration fees
- Families should fill out picture package ordering form PRIOR to arriving for picture day
- Please arrive 15 minutes prior to your allocated time
- Players should wear their Blue/Black jersey, shorts, soccer socks, cleats
- Coaches should wear their coach's kit. If you have not received your kit, we will have extra jackets to wear for the picture
Age Group Technical Staff Head Coaches
Age Groups Head Coaches support teams and coaches by running team sessions and observation and support at games on weekends.
Under 7 Girls - Giovanni Carida
Under 8 Girls - Hailey Bartram
Under 9 Girls - Brianna Morden
Under 10 Girls - Giovanni Carida
Under 11 Girls - Rae Pelat
Under 12 Girls - Karim Ismael
Under 13 Girls - Karim Ismael
Under 14 - U18 Girls - Lindsay Sayers
Under 7 Boys - Liam Carter
Under 8 Boys - Liam Carter
Under 9 Boys - Carlo Basso
Under 10 Boys - Liam Carter
Under 11 Boys - Michael Mobilio
Under 12 Boys - Connor Ayre
Under 13 Boys - Giovanni Valente
Please see here for a full description of bios of our Age Group Head Coaches (under Technical Staff).
Raffle packages will be handed out at the coaches meetings during sign-in. Please read the raffle information package (included with your tickets) carefully.
- All coaches/team representatives attending the meeting must pick up and sign for their team package before they leave the meeting.
- The team packages are to be given immediately to the team manager for distribution of the tickets to the players. The instructions are contained in the package.
- The date for return of the completed packages is Friday, October 4th for U8-U18, and Monday, October 14th for Initiation Academy teams.
- More information about the raffle can be found here.
Individual Player Programs
Please refer your teams to the following link for Academy information.
Drop-In Complimentary Goalkeeping Clinics
Each season the club provides complimentary goalkeeping clinics for Under 8 to Under 12 players. As most teams do not have dedicated goalies, this position is often shared amongst all players. These sessions are designed to give players some practice and instruction to prepare them for this position and give them more confidence when it is their turn in goal.
These sessions are complimentary and no registration is required. Players can attend as many of the sessions that they would like. All Coaches are welcome to attend as well to observe.
Tournaments and Travel
Provincial & National Competitions Club Support
Recognizing the commitment and the investment of these teams, as well as the positive outcomes that reflect on the club as a whole, it is important that we establish guidelines for financially supporting their success at provincial or national championships.
Team Travelling Document Resources For Managers & Coaches
CMFSC Travelling Code of Conduct - Overnight Travel file size (428kb) CMFSC Travelling Code of Conduct - Day Travel file size (343kb) CMFSC Traveling Teams - BCSPL file size (1.7mb) CMFSC Rooming List file size (80kb)
Travel Outside of British Columbia
Teams travelling outside of British Columbia are required to complete an Application to Travel Out-of-Province. Completed forms are to be sent to Alfredo Valente - Technical Director for boys teams and Andrea Maloney (Poole) - Head Coach, Girls for girls teams, to submit to our District and BC Soccer on your behalf. BC Soccer requires payment based on the amount of time prior to departure date (all fees paid directly to BC Soccer). Fees must be covered by the team directly - there is no Club reimbursement. Please review the form carefully prior to submitting.
- Minis Team Playing Formations & Game Management
BC Coastal Soccer League
All BC Coastal Soccer rules and polices should be viewed directly on the BCCSL website here.
Particular Club Guide for BCCSL:
* Rosters are not to be altered. Any changes that need to be made after October 1st should be emailed to Member Services
* Player emails are not to be added to rosters as per policy guidelines
* Each team has their own team login. If you cannot access your account, please check with the rest of your team officials for the login information first. If no one is able to get in, email Member Services
All BCCSL Teams (U11 - U12 Div 1 & 2, U13 - U18 Metro - Div 3) are required to report their game scores if they are the home team. Scores are to reported no later than 9pm on Monday evening after their game.
U11 & U12 Div 1 & 2, U13-U18 Metro & Div, are to report game scores HERE.
U13 - U18 Div 2 & 3, are to report game scores HERE for League Championship.
The BCCSL board previously agreed on a maximum goal difference of 7 to be reported and displayed. So any 9-0 scores for example, should be reported as 7-0. If your team won 11-2, the score should be reported with a max 7 GD, so 9-2 would be reported.
Forfeits can be reported as 1-0 for the team who didn't forfeit, but the league needs to know this was a forfeit so please note that in the comments section below, and ensure your club and district know this result.
If a couple weeks go by and a game score isn't reported for a game that you were AWAY, please contact your opponent first to ask them to report it. If they do not respond, then you may submit the score yourself.
Should a serious injury occur at the field (game or practice) to a player, team official or spectator, please complete the following FORM. An email will be sent to the Club Technical Director.
Medical Information & Emergency Contact Information:
Emergency contact information for all players should be on-site at all games and training sessions.
Players with Pre-exisiting Medical Conditions:
For any player with pre-existing medical condition (e.g. asthma, diabetes) this should be declared by families at registration and parents should advise coaches in addition to providing at registration.
First Aid Kits:
First Aid Kits are distributed as part of the team equipment package at the beginning of each season. First aid kits need to be present at training and games. Teams are responsible for replenishing the first aid kit as required.
Our bulk distributor has provided a discounted pricing list for CMFSC teams - please click here.
When considering resumption of any athletics activity, wait at least thirty (30) minutes after the last flash of lightning or sound of thunder before returning to the field. Please see the following link for more information from BC Soccer on Lightning Policy. https://www.bcsoccer.net/files/Referee/Documents/Lightning%20Policy%20E.pdf
Some helpful points to help in prevention of injury and promote a safe training and game environment:
- All players must wear shin pads for training and games.
- All players must remove jewellery before practices and games.
- Players should wear footwear with proper traction for training and games - i.e. cleats and not runners.
- Equipment is in good condition and used appropriately.
- Do not let players pull or hang from nets or cross bars. Goal posts and equipment should be inspected for any safety related concerns prior to each use. More information about goalpost safety can be found here.
- field is in decent playing condition and clear of major obstructions including giant holes.
- Coaches using gyms should ensure benches and any other objects are removed from the playing area, if possible.
- Parent pick-up and drop-off times are adhered to and no player is left behind.
- Coaches should not be left alone with a player waiting for a parent. Always ask another adult or parent to wait with you.
- Weather and ground conditions are safe to play on.
- Players should not play if they are injured, overly-dehydrated, have a suspected concussion or suffering from any medical condition that would put them at risk playing.
Useful Forms & Documents:
BC Soccer would like to draw your attention to the following guidelines for the safe use of goalposts. The unsafe or incorrect use of goal posts could lead to serious injury or death. Safety is always of paramount importance and everyone in soccer must play their part to make our sport as safe as possible. More information can be found at the following link: https://www.bcsoccer.net/files/MemberService/RiskManagement/GoalPostSafety.pdf
The City of Coquitlam will also be providing supplying "sand bags" at all artificial turf sites before the start of the new soccer season, all your coaches to asked to use these sand bags with portable goals to add stability to the structure. We will be posting signage at all turf fields.
Coaches and players are encouraged to review and implement this training into each training session and warm-up. Each year the club reviews the FIFA 11+ program through coach development sessions.Information for the FIFA 11+ implementation file size (119kb) FIFA 11+ Poster Generic file size (3mb) FIFA 11+ Manual file size (4.5mb) FIFA 11+ KIDS Manual file size (17.5mb) FIFA 11+ Field Set-Up file size (500kb) FIFA 11+ Cards file size (5.7mb) 11+ Intervention study BMJ 2008 file size (759kb) 11+ compliance study BJSM 2010 file size (186kb)
Booking a Gym
The Club only books gymnasiums for the Initiation Program (U4-U7) teams. U8 - U18 teams are distributed training times on turf, grass, or gravel.
Teams may decide to book a gymnasium for training either in addition to outdoor training or instead of outdoor training. All costs and processes are the responsibility of the individual team and players. Coaches/managers should first confirm with team players if a gym is something the team wants and in the budget.
To book a gym, contact the school district directly - FacilityRentals@sd43.bc.ca. They will let you know what is available and at what cost (to be covered by the team), and then provide a contract. Please make sure to read through their terms & conditions when they provide the contract.